Popular, Productivity, Tips

Motivating your employees – what you’re doing wrong and how to fix it

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A national study on employee engagement has found that only 1 in 4 employees are motivated at work.

For a manager whose success depends on the productivity of their employees, these statistics don’t exactly inspire confidence.

Chances are your employees are counting down the minutes until they can shut down their computers and call it a day, which is quite the opposite of the vision you have for dedicated, passionate employees who will stop at no ends to guarantee the success of your company.

It might be time to re-evaluate your approach to employee motivation, and take a look at what really motivates us.

What is it that really gets us going?

What is it that really gets us going?

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Uncategorized

How to Find Your State of Flow

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Flow is the ultimate level of productivity. It’s that moment when everything is just flowing effortlessly out of you – be it words, music, or code. To anyone who’s interested in getting more done – flow is the object of wonder, fascination, and aspiration.

Flow is the mental state of operation in which a person performing an activity is fully immersed in a feeling of energized focus, full involvement, and enjoyment in the process of the activity

These moments are rare, which is why it’s important to target them and understand how you can access these pockets of ultra-productivity.

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Productivity

Manage your email like a ninja – 8 effective email management tips

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Gmail-Ninja

If you’re anything like me, you spend most of your working time processing an email. In fact, according to DeskTime.com, I spent over 50 hours just doing my email in April alone, and that is not including the time on my iPhone. That’s 4 times as much time as the second closest activity that month. Email epidemic is serious and it needs a cure.

Here’s some effective email management tips for Gmail users that will save you time so you can focus on higher priority tasks.

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Productivity

How to Stay Productive and Focused During the Spring

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The plant wall at the DeskTime office

The plant wall at the DeskTime office

The city breathes a sigh of relief as the snow pulls back, the sun shines longer, and layers of winter clothes begin to shed. That’s right, spring is back, the birds are singing, and people are just itching to get their share of vitamin D (that’s rays of sun, y’all!) 

Though we love the spring, it doesn’t do much for office productivity. Because let’s face it, we want to be outdoors, enjoying the fresh, spring air.

Here are some tips to help you through those arduous days:

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Tips

Updated: Logging Offline Time

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An important feature, which is often overlooked, is the possibility of logging offline time.

True, we have written about it before here on the DeskTime blog (see the previous post on the basics of logging offline time), but there are some cool new updates that we want to tell you about!

Logging time before or after the workday

Before, logging offline time was limited to filling in the gaps when you’re away from the computer. Now you can assign time before and after your work day. Looks like this:

image

This is ideal for people who don’t go to the office first thing in the morning, but rather go straight to a meeting with a client. 

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Guest Post

Office Organization: Make Your Workspace Work for You

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The importance of organization and the impact of order, or the lack thereof, on your workday productivity is not a new concept. Similar to an accident halting the flow of traffic and slowing down everything in its wake, when things are not in order in your workspace, you can lose hours of your life just trying to find what you need! The problem is compounded when the disorder piles up to the point that you are at a complete workday stand-still.

Fortunately, there are some options. By keeping things in order, you can get the flow of your productivity back on track and increase your efficiency immensely. Here are a few organizational tips to get you moving.

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Popular, Productivity

How to Deal with an Overwhelming Workload

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We’ve all been there – the feeling that you’re drowning under a pile of only growing work. As the feeling overwhelms you, you think, how on earth am I going to deal with this?

This is something I’ve been dealing with recently, and in stead of simply tossing up my hands and saying it’s impossible, I decided that I owe at least myself, if not my many bosses, to at least try to conquer the glorious mountain of work.

So it’s on. I decided that I would to EVERYTHING to the maximum, use every moment I had, stretch my attention to the max. I was going to have a week of ultra-productivity.

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Productivity, Tips

Productive on the go! Logging time from your mobile phone

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The latest mobile applications are here, and along with them some exciting new updates!

*If you don’t want to bother reading this article, just go download the newest apps now – App Store for iPhones, or the Play Store for Android.

Besides each employee being able to see their profile, their spent time and productivity, you’ll now be able to log the time that you’re away from the computer!

For example, you have a morning meeting with a client away from your office. Go into your phone, and log the time you’ve been with your client. How do you do it?

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Tips

Pro tip: Getting your employee total work time

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One feature that we had been asked a lot for was to be able to see an employee’s total work time.

We heard this need, and we made sure to implement it in the latest (huge!) version update.

However getting to it is a bit tricky, which is why we want to make sure that everyone knows how to find it! Here we go:

1) Admins, go to your “employee” tab. You’ll see a list of all of your employees, the time they arrived, and how long they’ve been working. And which apps they’re using at that very moment.

2) To see your employees total work time, you have to set a different day. Use the arrow to move to the previous day.

Why? Because previous days have ended, thus, it’s possible to calculate employees’ leaving time.

Here’s what it looks like:

And voila, you’ve got the total working time for your employees. It’s that easy.

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Popular, Tips

New V2 Features are here!

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Hallelujah, V2 has arrived! And along with it, many new features.

We have two new sections: colleagues, and reports!

We had a blog post on the new reports last week, you can see it here. But the summary is, now everyone can see reports (not just Admins), and now you can see your productivity scale throughout the day. A more detailed explanation of using Reports will follow in the days to come.

In the colleagues section you’re able to see which of your colleagues are at their desk, their position, photo, and have access to their contact info.

The long-awaited feature – exporting your document names to XLS! Now you can export the names of all of your Word files, Excel files, TextEdit, you name it! Go to your profile, and find the application whose filed you’d like to export. Then click “Export to XLS”

Time Report brings you to the next level of managing your productivity. See how productive you are throughout the day to manage your habits and make more informed decisions.

The Timetable has also had a facelift. Now you can log time before and after you show up at the computer. Indicate the precise amount of time that you were completing a task, to make your reports that much more accurate.

Now in the employees section, you’ll find a new column showing the total amount of time an employee spent at work. Note: this can be seen for the previous day, if the current day isn’t finished yet.

 

Let us know what you want to hear about, we’re taking blog topic requests! Tell us at support@desktime.com

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