5 Tools to Make Meetings More Productive

We all know what it’s like to be stuck in a meeting and helplessly watch the second hand on the clock tick impossibly slowly. You feel as if time has completely stopped and you gradually lose focus as you listen to coworkers debate an issue that could have easily been resolved in an email. No matter how good the intentions, some meetings are an unproductive use of your time (and painful to sit through).

However, it IS possible to host engaging meetings with actionable end results. All you need is a little bit of planning. Communicate the main goal of the meeting, monitor how much time is spent on each talking point, and make sure everybody knows what their action items are. And these tools can help, too.

  1. Beam Smart Projector

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The Beam Smart Projector lets you make any surface a screen. It has a smart computer built inside that lets you control what you see through an app on your device. Plug Beam into a light socket or use the attached power cord and voila! Show a presentation or share content from your smart device, and make your meeting more dynamic. Plus, there are loads of ways to use this for fun after work, from projecting movies to playing games. Win-win!

Beam Smart Projector, preorder for $429

  1. Equil Smartmarker

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It works just like a regular whiteboard and marker, but the Equil Smartmarker does a lot more. Bust out your whiteboard, insert your marker in the Smartmarker sleeve, and write like you normally would. Then, sync it to your favourite app and share with the team. Everyone can participate in the meeting without worrying about scribbling down important points. Share notes after the meeting so everyone remembers what was discussed.

Equil Smartmarker 

  1. Gluru

Gluru is essentially a pocket-sized personal assistant. It works with your favourite text-based apps, like DropBox and Google Drive, and pulls up all the files and information you’ll need for any scheduled event with the touch of a button. Gone are the days of searching through your device to locate that memo from a week ago. Gluru can pull that up for you, allowing you to focus on the meeting itself.

Gluru, free

  1. Moleskine Evernote Business Notebook

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For those of you who like to jot down notes with a pen and paper but get frustrated that they’re not easily transferrable to your computer, the Moleskine Evernote Business Notebook will change your life. Simply write down your notes and then take a picture. It’ll automatically save on your Evernote app, giving you access online as well as on paper. No more re-typing important notes!

Moleskine Evernote Business Notebook, $32.95  

  1. GoToMeeting

GoToMeeting is especially useful if you have employees working remotely or in different offices. Send out invitations through GoToMeeting and connect online. All participants can chat over video or audio, share screens, and record the meeting to share again later. Now you can move forward with meetings even if the whole team isn’t in the office.

GoToMeeting, starting at $24.99

Never sit in on a boring meeting again! Plan for more productive meetings that keeps all participants engaged. Manage your time, have clear goals, and use some cool tools to keep things interesting.

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